After Business Trip Paperwork

New Obligation: Submit along comparitive offers

(This starts from 30 July 2024)

You are required to submit a comparative analysis of the prices for your trip along with other documents for claims.

Documents to submit and print in hard copy:

• Conference/summer school schedule
• Transport ticket (flight/intercity train/city train/bus)
• Registration fee
• Spesenabrechnung/Reisekostennachweis (from SAP)
• Accomodation
• Comparative analysis of the prices (only be paid 50% of the flight costs, if this document is not submitted along)

New Obligation: Monthly data entry for öbb tickets

(This starts from 26 Jun 2024)

You can find the entry form at here: https://cloud.cps.unileoben.ac.at/index.php/s/GTFTrT8btK7mMtW

Procedure to submit paperwork to Financial Department

Published on 21 May 2024

Update 1 on 26 Jun 2024

Update 2 on 30 July 2024

1. Login into SAP

At your SAP, click on “Meine Reisen und Spesen”.

2. Click on your desired Trip

In my case, I will show example in Austria.

 

Click “Welter” to proceed.

3. At the Main Page with 4 steps

Step 1: Verify every information especially Kontierung (Your project number)

Next, click on checkbox with * and then proceed with “Belege erfassen”

Step 2: Add all related claims

Step 3: Validate

There are two options: Save it for future or Sent it to financial department

4. Final step

• Prepare all the original receipts and keep a copy with you.
• Print out the above from system
• Put the documents at “Dienstreisen Folder” at Regina’s place
• Bring the folder to Uni Post Office at 1st floor of old building.