Feiertage in Österreich / Holidays in Austria

Here is a quick informative list of important Holidays. 
For other information of such nature, visit the main website of our University in Leoben.

For Travel Reimbursements

• NOT Confirmed!
• Please download and fill out the form here.
• ….

For HW/SW Purchases

In general, we should try to pay per invoice with the University as recipient.

However, often we need to pay our purchases via Credit-Card, PayPal or Bank-Transfer. In these cases the following reimbursement steps apply:

For Employees

• Fill out the form Q5.5_400.
• Change the term ‘Kreditkartenabrrechnung’ to ‘Banküberweisung’ for a Bank-Transfer.
• Ask the chair or the secretary for the ‘Kostenstelle’.
• Add your bank account details.
• Print the form and sign it.
• Get the signature from the chair.
• Print a document that confirms your payment, e.g., a screenshot of the bank transfer with your name on it.
• Send all documents via the ‘Hauspost’ (internal paper mail) to the department for finances and controlling.

For the Chair

In addition to the steps above, the form Q5.5_400 has to be signed by the Vice president, Mrs. Martha Mühlburger.

• Simply fill out the form and send it via Email to Mrs. Nadine Weber (Nadine.Weber@unileoben.ac.at).

Getting started with Pytorch using Cuda acceleration

This tutorial gives an instruction on installing Cuda and enabling Cuda acceleration using Pytorch in Win10. Installation in Linux or Mac systems are all possible. An additional .py file will verify whether the current computer configuration uses the Cuda or not. The following instruction assumes that you have already installed Python IDE, e.g., Anaconda, Pycharm, Visual Studio…

Step 1: Check which Cuda version is supported by your current GPUs under this website. From the left figure, we can see that A100 supports Cuda 11.0. It is also reported from other blogs/ forums that A100 can support Cuda 11.1. In this post, we install Cuda 11.1.

Step 2: Download Nvidia Cuda Toolkit 11.1 (the same version as Cuda in Step 1) from the website. In Win10, for instance, we follow up the choice as shown right. The size of exe(local) is around 3.1GB. After downloading, run the .exe and perform installation. It may take some minutes to complete installation.

Step 3: On the homepage of Pytorch, choose the appropriate options as shown in the left figure. IMPORTANT: The cuda version must be the same as in Step 1. It is also recommended to use Stable version. After finishing the , copy the command into Anaconda Powershell Prompt or other command prompt where you install packages for Python. Waiting for the installation, which may require larger than 1GB disk space and takes some minutes for installation. You could also find historical version of Pytorch in that homepage.

Verify your installation with .py file

You could download a cuda-test.py file and run it. If the result shows ‘cuda’, then you can enjoy the Cuda acceleration for training neural networks!

Using Multiple GPUs for further acceleration

Running Pytorch with Multiple GPUs can further increase the efficiency. We have 8 GPU cards and can be used parallely for training. Please refer to (1) (2) (3) for details. 

As PhD you have to attach a meeting note to your personal profile post, e.g., Linus Nwankwo, M.Sc.. The notes have to be uploaded right after the meeting!

Clone this template and change the category to ‘notes_yourname’ (you may need to create this category first). You will need this category to display only your notes on your personal post. 

Make sure that the post you create is only accessible by the administrator and PhDs. In special case you may restrict the access only to you and your supervisor which is the administrator. 

The title of the meeting notes should contain the date and some keywords of the discussed topics. 

To attach the notes to your personal post, look at the example here. An image of the relevant section in your post is shown on top.

Meeting on the 13th of August 2021

Location: Chair of CPS

Date & Time: 13th Aug. 2021, 1pm to 2pm

Participants: Univ.-Prof. Dr. Elmar Rueckert, Linus Nwankwo, M.Sc.

Agenda

1. Organisatorial progress update by Linus.
2. Feedback to the research talk presentation by Elmar.
3. Topics of promising future research direction.
4. Next steps of Linus.
5. Date of the next meeting.

Top 1: Organisational Update

add you text here. 

Congratulations! You are now part of the CPS team. 

This post will help you setting up your work environment, getting ready to start as scientist and provides helpful instructions at the beginning. 

Organisation Things to Do

If you have not looked at our organisational instructions, do it right now! 

These steps are of utter importance. Your official start and when you get your first salary depend on these steps.

First Technical Steps

• 
  Read the How to Add Posts Instructions.
  
• Update your People Post on our CPS wordpress site.
• Create a Gmail account if you do not have one already. Send your gmail email to the Chair.
• Create a Google Calendar with the name: CPS First Name Last Name, e.g., CPS Elmar Rueckert

First Scientific Steps

• Prepare a research talk of 10-20 minutes on your past research, e.g., your masters thesis.

• Add an event to our CPS Research Seminar Calendar.

• 
  Add 1-3 open thesis topic posts to our CPS site.
  
• 
  Prepare a PhD Thesis Concept using our template.
  

Clone the PhD Roadmap post and add it as link to your people page post. Follow the instructions there, define topics and research questions. Remove unnecessary parts like the section on ‘Defining a Short Research Story’.

Our Calendars:

• Research Seminar Talks. Public.
• CPS Secretary. Private. Read Access with the link.

Welcome Guide

Have a look at our detailed welcome guide.

Please prepare all necessary documents (e.g., Bachelor & Master certificates) to enrole as student at the MU Leoben.

Note that as PhD you need to attend some courses, seminars, etc. which requires this official registration as student.

All information below is relevant for new PhD students and post docs.

For guest researcher, please visit the site of our international department.

Organisational Steps before you arrive

For EU & Swiss Citizens: 

• Get familiar with our Webpage and with the team.
• Get in contact with our secretary.

For Non-EU or Swiss Citizens: 

• Get a Visa D for gainful employment (germ. VISUM D Erwerb) at an Austrian embassy. 
  Note that without that visa, it may take up to two months until you can sign your work contract, get an health insurance and, most importantly, get your first salary. 
• With the Visa D for gainful employment, cou can immediately start to work and will have up to six month to get the Austrian residence permit at the local headquarters district (see below).
• Also all points like for EU & Swiss citizens.   

Organisational Steps after your Arrival

There are a few very important things you need to do after you arrived. Please update the information if it is outdated. 

1. Get a Certificate of Registration from your Landlord

Once you signed the contract for your room or flat in Austria, you get a Certificate of Registration (germ. Meldebestätigung). An example is shown in the Figure on the left. If you did not get such a certificate, contact your landlord. 

2. Get a Registration Form from the City Hall

You need to go to the city hall (germ. Stadtgemeinde Leoben) to register your new main residence.  You will receive a Registration form (germ. Meldebestätigung). An example is shown in the left panel.

3. VISA or Residence Permit for Researcher

• As European, you need to contact the district headquarters within 4 months after your arrival. Her is some description.
• As Non-European researcher you can apply for a Residence Permit for Researcher. Sadly, the government’s information page is only in german. Below we outline the necessary steps for Non-Europeans. 

4. Get in contact via Email with the District Headquarters

To get a residence permit, you need to get in contact with the district headquarters Leoben (DH). Send them an Email or call them. The district headquarters will need from you: 

1. A copy of your passport.
2. Your Work contract.
3. Your Registration form.

Once you send all your files to the DH, they will send you an appointment date via email. 

5. Documents required from Non-EU applicants

Find all important information on the page of the government. 

In order to obtain a residence permit, you need to contact the Bezirkshauptmannschaft Leoben. Send them an email or call them. The best way is to call them and inform them about your visa status. They will send you and appointment and you will need to submit the following documents:

1. Completed and signed application form
2. Copy of valid travel document
3. Birth certificate (with translation)
4. Proof of criminal record from the place of your residence (with translation). Note in some cases also records from your home country are needed!
5. Current passport photo in the size of 3,5 x 4,5 cm (not older than 6 months)
6. City Registration certificate
7. Proof of legal entitlement to accommodation in Austria: e.g. rental contract, housing rights agreement.
8. Proof of health insurance valid in Austria (probably only possible after starting work)
9. Original admission agreement with the University of Leoben
10. Original employment contract with the University of Leoben

6. Send all your Files to Mrs. Hotter

Mrs. Hotter of the Montanuniversität Leoben is responsible for new employees. Send her your files asap. 

This post provides information on whom to contact depending on your purpose.

Note that this post is continuously updated to keep the contact persons up-to-date. 

If you discover out-dated information, please contact our secretary. 

Bettina Hotter

• Bewerbungen Wissenschaftliches Personal. 

Bettina.Hotter@unileoben.ac.at

Für Absagen: xyz@unileoben.ac.at

Karin Taxacher

• Bewerbungen Nicht-Wissenschaftliches Personal. 

karina.taxacher@unileoben.ac.at

Sabine Fluch

• CISCO telephone stations for new employees. 

sabine.fluch@unileoben.ac.at

Helga Winklmayr

• Transponder. 

helga.winklmayr@unileoben.ac.at

Julia Schmidbauer

• Knowledge- and Technology Transfer & Business Partnerships

julia.schmidbauer@unileoben.ac.at

Moodle Courses

• MU Online Helpdesk, markus.hauser@unileoben.ac.at.

SAP GUI MAC

• ZID, Walter Kräftner, walter.kraeftner@unileoben.ac.at

As Ph.D. student and as senior research you will supervise undergraduate and graduate students. 

Often students contact the chair and ask for thesis topics or even approach us with their own ideas. That’s great and the chair usually forwards these requests to Ph.Ds. and senior research to do research in that domain. 

Once you agreed on a topic with a student, you will need to define a roadmap or thesis concept with the student. 

The thesis topic will be published on our web page. Below are the instructions on how to do that. 

Clone an Existing Thesis Post

The best strategy is to clone an existing post. Is this is new to you, follow our instructions in the linked post. 

Select the Correct Category

Three categories are used for student theses:

1. teaching_currentthesestopics
2. teaching_openthesestopics
3. teaching_pastthesestopics

For current ongoing theses use the first category, for open topics use the second, and for completed theses use the last category. 

Mandatory Information of your Thesis Post

• The supervisors. Usually that are the chair and you. 
• The start date. 
• The end date for completed theses. 
• An abstract.
• A Roadmap with mandatory and optional tasks.
• A list of related work. 

Add the Student’s Contact Details

Add the name and email of the student to our CPS list for informing the student about upcoming talks and important internal issues. 

File Naming Conventions

First you need to give your pdf file a proper name, e.g., IROS2021Rueckert.pdf. Use the following naming convention

• ConferenceAcronymYYYYFirstAuthorLastName

The ConferenceAcronym is for example ICRA, Humanoids, NeurIPS or for journals JMLR, RAL, etc.

YYYY denotes the year like 2021.

The FirstAuthorLastName might be followed by a keyword, if you have multiple papers at the same conference or journal. 

Featured Image

Create also a Featured Image from taking a screenshot of your paper. Use the same filename as above with the image file type, e.g. IROS2021Rueckert.png.

Upload your files to the

Upload both files to the media library.

Add a new publication

• use the “Publications/Add new” plugin
• enter the title, Author, Date of publishing
• for type=Journal Article, enter volumne, number, doi
• for type=Inproceedings, enter the booktitle, address of the conference
• create the bibkey using the button
• URL/File=https://cps.unileoben.ac.at/
  wp/AR2018Paraschos.pdf, Article File (replace the author name in the url)

Edit the Post in Elementor

• bookmarks: select add to your own list
• select at least one tag
• image URL=https://cps.unileoben.ac.at/
  wp/AR2018Paraschos.png (replace the author name in the url)
• press the create button and you are DONE!