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Invoice Reimbursement Process at MUL

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For Travel Reimbursements

  • NOT Confirmed!
  • Please download and fill out the form here.
  • ….

For HW/SW Purchases

In general, we should try to pay per invoice with the University as recipient.

However, often we need to pay our purchases via Credit-Card, PayPal or Bank-Transfer. In these cases the following reimbursement steps apply:

 

For Employees

  • Fill out the form Q5.5_400.
  • Change the term ‘Kreditkartenabrrechnung’ to ‘Banküberweisung’ for a Bank-Transfer.
  • Ask the chair or the secretary for the ‘Kostenstelle’.
  • Add your bank account details.
  • Print the form and sign it.
  • Get the signature from the chair.
  • Print a document that confirms your payment, e.g., a screenshot of the bank transfer with your name on it.
  • Send all documents via the ‘Hauspost’ (internal paper mail) to the department for finances and controlling.

For the Chair

In addition to the steps above, the form Q5.5_400 has to be signed by the Vice president, Mrs. Martha Mühlburger.